We need someone who keeps our CEO's world running smoothly.
In this role, you're a finisher. You protect the CEO's time, and see things in her world to completion.
The Role
What You'll Own
Executive Support
Manage the CEO's business calendar: scheduling, triage, conflicts, and time protection
Ensure the CEO is prepared for every meeting, context, attendees, open threads, and prior commitments.
Own the CEO's weekly scorecard: pull the numbers, track metrics, and hold Laura accountable to the commitments she's made
Represent the CEO in day-to-day correspondence with clients, vendors, and partners.
Coordinate follow-up from conferences, speaking engagements, and business development activity
Always go down the list, mine and close the loop for Laura or on her behalf
Run logistics for executive travel and external engagements
Inbox & Proactive Triage
Process the CEO's inbox with judgment, not just speed, when action is required, own the next step.
When you lack context, ask questions to get it, then act or flag with a recommendation.
When you commit Laura to something, close the loop.
Close every loop, every request gets a resolution and a confirmation back.
Logistics & Event Operations
Handle all travel and logistics proactively, personal and professional.
Own event registrations, payments, and conference logistics in advance of deadlines.
Coordinate travel and on-site logistics for speaking engagements
Finance & Accounting Operations
Own client billing and accounts receivable, including weekly AR review and follow-up on overdue accounts
Maintain ongoing reconciliation in QuickBooks: monthly P&L, Amex charges, clean books
Own client billing intake for new engagements and renewals
Support the management of partner MDF pre-approvals and claims: quarterly deadlines, portal submissions, and claim tracking
HR Operations
Own onboarding end-to-end: Gusto setup, equipment, folder creation, system access, welcome gifts, and community invites
Own offboarding end-to-end: benefits removal, system access revocation, equipment return, Gusto dismissal, org chart updates
Maintain and improve hiring and onboarding SOPs
Support team milestone recognition: client gifts, celebrations, and seasonal touches
Your First 60 Days
Days 1-30
Learn the System
Get inside the CEO's calendar, inbox, ClickUp, and financial tools. Understand how decisions get made and what 'done' looks like.
Days 30-60
Own the Ops
You're handling inbox triage, billing, scheduling, and event logistics without being asked twice. The CEO is not reminding you of anything.
60+ Days
Full Ownership
You're the first point of contact for everything in your scope. Laura shows up prepared, closes land, and trusts you've handled the rest.
Qualifications
What We're Looking For
The right person for this role thinks in outcomes, not tasks. They don't wait to be told, they see it, solve it, and confirm it's done.
You've run financial operations before, payroll, AR, reconciliation, compliance filings. You know what you're touching and why it matters.
You can listen to a conversation and translate it into actionable tasks with high attention to detail.
You're fluent with tools: ClickUp, QuickBooks (or similar), Google Workspace, Slack. You learn new systems fast and don't need hand-holding.
You write clearly and warmly on someone else's behalf, especially in situations that require judgment and tact.
You have exceptional follow-through. You close loops, think two steps ahead, and nothing slips through the cracks.
You've been trusted with sensitive financial, personnel, and business information. Discretion is non-negotiable.
You are a finisher. Not a starter. Not a pitcher of ideas. The person who makes sure everything gets executed.
Bonus Points
Experience in a marketing, agency, or professional services environment
Familiarity with AI tools and workflow automation
Ownership, execution quality, and discretion matter more than any single line item on your resume.
Apply
Think this is you?
Send your resume to hello@thebusinessgrowers.com. Tell us why you're the finisher we're looking for.
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